Option 3 Help File

Help file: Submitting entries by adding the entry number directly

First time users:
Important: you first need to REGISTER online before you can add any participant and submit entries. The process of registering online can be compared to that of “opening an account” ( or billing account in the eisteddfod context). The billing account is the home address of all entries submitted with that account reference. All communication regarding dates and times of participation will go the address as provided on the billing account profile.

For HELP with the process of registering an ONLINE profile click HERE

Once you have registered online, you can login to the National Eisteddfod ONLINE entry platform.

For HELP with the process of logging in ONLINE, click HERE

Important: once you have registered online and logged in with your username and password, you are ready to start the process of submitting an entry.

Please remember that submitting an entry ONLINE comprises of 2 steps

  • Adding a new participant / Updating an existing participant
  • Adding an Entry

In the procedure as described below, these 2 steps are combined. This procedure is least “complicated” method of the 3 options, but requires that you need to know the item number in advance. (For this purpose you need to download a copy of the relevant section of Prospectus 2020):

1) The complete item number is to be entered right from the start
2) After doing a search to determine whether the participant has been entered before, you then directly proceed to adding or selecting a participant

For HELP with locating and downloading Prospectus 2020 click HERE

When you login the MAIN MENU will be displayed.

The first step now is to proceed with ADDING a new ENTRY

Click on UPDATE /ADD Entries 2020 on the MAIN MENU
Click on ADD new Entry on the MAIN ENTRIES page.

On the Select Item and Participants page add the entry number e.g. EN03-6028-05 in the box next to If you know the Item, Please insert it here.
Important: please note the dashed between the 3 sections of the item number (you will receive an error message if you do not include it).

Click on the Next button. This takes you to the next section where you link a participant to the selected item number.

Even if it is the first time that you will be submitting an entry online, it is important to check if the participant you want to add, hasn’t been added before (e.g. by the school). The only reason for this checking is to prevent the creation of duplicate profiles for the same person.

For HELP with the process finding participants that were previously added ONLINE, click HERE.

Once you have added a new participant or selected an existing participant the system will return to the PARTICIPANT SEARCH page where the name of the new or updated participant will appear in the list of RECENTLY ADDED /SELECTED PARTICIPANTS.

Click on Select next to the name of the participant.

This will take you to the final step of adding an entry:

  • Check if all the information in the item description above the item number is correct.
  • Add the title of the poem (if available – if not available yet, you can still add it on a later stage).
  • Select the Performance Mode (Live, virtual or video entry). If needed, it will also be possible to change this selection on a later stage.

For more information on the various performance modes, click HERE.

Once you are satisfied that everything seems fine, click the SAVE ENTRY button.

The TOTALS OF ENTRIES AND RECEIPTS page will now be displayed, providing the amount due for this entry, as well as the Payment Ref code that MUST be provided as reference when doing an EFT payment.

Click on BACK to return to the ALL ENTRIES page where all entries as submitted under your billing account will be displayed.

Please note that the following 2 columns are still blank:

  • Trainer:
    This column provides for the name of the studio involved in the coaching or the participant in this item.

For help with adding the name of the training studio, click HERE.

“Sched” stands for “Schedule” – details of date, time and venue of participation where applicable will be displayed in this column where you can retrieve it once the entry has been scheduled.

For help in accessing details of participation, click HERE.

End of OPTION 3 Help file