It is often assumed that when the name of a participant has been added online, the entry is complete!
This is not true! It is important to note that an entry comprises of 2 elements:
- Adding the name of the participant (=creating a “participant profile”)
- Selecting the item that the participant wants to perform
A completed entry comprises of:
- The participant and the item that he wants to perform (e.g. saying a poem, singing a song, dancing, submit a painting)
- In a completed entry these 2 elements are linked together as in the following example:
Although it is possible to add the name of a new participant on its own, IT IS NOT THE SAME as adding an entry.
At the same time you CANNOT add an entry WITHOUT LINKING it to a participant.
SUMMARY:
Submitting an entry ONLINE comprises of 2 elements
- Adding a new participant / Updating an existing participant.
- Adding an “Entry” – (this is the simplified description of linking a selected Item number to a selected participant).
- Adding and updating participants is a separate process that can be completed BEFORE the submission of entries.
- You can add or update the details of a participant at any stage.
- Adding and updating of participants is possible without adding any entries.
- Adding a participant is NOT the same as adding an entry.
- You can add a participant without adding an entry BUT
- You cannot add an entry without selecting and updating a participant that was added before or adding a new one.
It is your choice whether you want to add / update participants before submitting entries or whether you want to add / update participants along the way while you submit your entries.